Instructions for "GO NAVY BEAT ARMY" labels



First you must download the Word® document by CLICKING HERE.

Then, under "File" in the browser's main menu, click on "Save As" and save the file to your hard drive, remembering where you saved it.

In Microsoft Word®, use the "Search/Replace" technique to create your own personalized labels.

Materials needed:

1 or more sheets of mailing labels, Avery number 5160 (would also work for labels 5260, 5920, 5960, 5970, 5971, 5972, 5979, 5980, 8160, 8250, 8460, 8660, 8920, 8930)

1 color printer

To personalize your labels:

  1. Launch Word®
  2. Open the file "gnba.doc" from the location in which you saved it a moment ago.
  3. The file is a 1-page document, filled with 30 labels. Each label looks like this:
Go Navy Beat Army Label
  1. In the Menu bar, click on "EDIT", then "REPLACE..."
  2. A "Find and Replace" box will pop up. Click on the tab labeled "Replace."
  3. In the little white box labeled "Find What:" you will enter the text to be Replaced. For example, to replace the text "John and Mary Doe" with your own names, you would enter the text John and Mary Doe in the little white box.
  4. In the little white box labeled "Replace With:" you will enter your own names. For example, if your names are Jim and Beth Smith you would type the text Jim and Beth Smith in the little white box.
  5. Click on the "Replace All" button.
  6. Repeat steps 4 thru 8 for each of the other two lines in the label. I.e., once for the Street Address, and once again for the City/State/Zip line.
  7. Save your new personalized set of labels, and print.

What if I need 4-lines or more for my address?

If you have a 4-line or 5-line address you are going to have some size issues to deal with.  A 4-line address should fit, but if you go to 5-lines, you will need to reduce the font size to 9-pitch or smaller, and you may have some text bleeding off the label borders.

You can use Edit/Replace to insert the extra lines of copy into the labels. In the "Replace with:" box use the two-character symbol ^p to represent a carriage return.

For example, if the "Find what:" information John and Mary Smith^p is "Replaced with:" Jim and Beth Jones^p 5th floor^p the label text will look like this:

Jim and Beth Jones
5th Floor
123 Main St
City, ST 99999

Alternatively, you can manually enter the additional lines of copy 30 times.

The above instructions and Word® doc are provided through the thoughtfullness of Randy Tompson